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Student Information
Student profiles in Spark provide a central place to view and manage information about each student. In addition to basic student information, you can use a student’s profile to manage schedules, assignments, classrooms, files, grades, forms, enrollment history, medical information, behavior records, and more.
Student Profiles
All student profiles are stored on the People → Students page. To view a specific student’s profile, select the student from the list.
The Profile tab contains the student’s basic information, as well as any custom information your school has created. Basic information includes:
- Full name
- Current grade level
- Birthday
- Contact information
- Guardians
- Emergency contacts
- Approved pickups
Custom Attributes
Schools can create additional fields, called custom attributes, to store information that is specific to their needs. For example, you might create custom attributes for T-Shirt Size, Ethnicity, or other information you want to track.
Learn more about Custom Attributes →
Notes About Student
The Notes About Student section on the Profile tab allows staff to keep internal notes about a student.
These notes are never visible to students or guardians through the portals. Notes can also be kept private to the staff member who created them or shared with all staff, depending on the note's visibility settings.
To change the visibility of a note, select the three-dot menu at the bottom of the note and choose the appropriate option.
Additional Student Pages
Each student profile includes several additional tabs for managing different types of student information.
Schedule
The Schedule tab shows the student's daily schedule, filtered to include only activities and classes that apply to that student.
Learn more about Scheduler →
Portal Access
The Portal Access tab allows you to manage portal access for the student. Portal access can also be managed for multiple students at once from the Portal Access page.
Learn more about Portal Access →
Assignments
The Assignments tab shows the Student Planner, filtered to display assignments for that specific student.
Learn more about Student Planner →
Classwork
The Classwork tab provides a list of the student's assignments and goals, including work connected to courses.
Classrooms
The Classrooms tab shows all classrooms the student is currently or has previously been enrolled in. You can also quickly roster or unroster the student from a classroom.
Library
The Library tab allows you to record books the student has read and view books the student has recorded through their portal.
Files
The Files tab stores files associated with the student, including PDFs, links, and other documents. Files can be shared with guardians and can also be accessed from the school-wide Files & Folders page.
Learn more about Files & Folders →
Grades
The Grades tab provides an overview of the student's grades for all grade records in the selected term. Select a grade record to view its assignments and individual scores.
Learn more about Grades →
Reports & Transcripts
The Reports & Transcripts tab stores reports and transcripts generated for the student. You can also create a new transcript for the student from this tab.
Learn more about Reports →
Form Submissions
The Form Submissions tab shows forms that have been submitted by the student or manually linked to the student's profile.
Learn more about Forms →
Enrollments
The Enrollments tab shows the sessions in which the student has been enrolled and allows you to enroll the student in additional sessions.
Students do not have to be enrolled in sessions to use Spark. Enrollment is useful for keeping historical records of a student's past sessions and grade levels.
Enrollment applications submitted for the student are also stored here and can be viewed from this tab.
Learn more about Enrollments & Grade Levels →
Medical
The Medical tab stores medical information for the student, including medical notes, uploaded medical documents, medication administration logs, and medical incident records.
Learn more about Medical Information →
Behavior
The Behavior tab allows you to record both positive behavior and behavior incidents. Incident records can be shared with parents or guardians when needed.
Learn more about Behavior →
Staff Access to Student Information
Staff members with limited access levels can still view basic information for students who are rostered in their classrooms.
To view a student's information:
- Go to the Classroom → Roster page.
- Find the student in the roster.
- Click View Student.
A pop-up will display basic student information, including:
- Contact information
- Guardians
- Emergency contacts
- Approved pickups
- Important medical information
The information available to staff is based on their access permissions.