Prices & Categories

In this guide, you will learn

• How to create and use prices & fees
• How to create and use payment categories

Prices & Fees

The Billing → Prices & Categories page allows you to create and manage both prices and payment categories that can be used throughout your school’s billing system in Spark.

Prices created on this page can be used as line items when creating invoices.

To create a price:

1. Go to Billing → Prices & Categories.
2. Click + Add Price.
3. Enter a name and amount.
4. Click Create.

You can edit or archive prices at any time from this page.

Payment Categories

Payment categories are assigned to all online payments. They help you and your bookkeeper organize and report income by purpose — such as tuition, enrollment fees, or event registration.

Spark includes several built-in payment categories:

• Enrollment Income – applied to all application fee payments
• Tuition Income – applied to all invoice payments
• Miscellaneous Income – applied to all form payments

Editing & Creating Categories

Editing a Built-in Category

1. Go to Billing → Prices & Categories.
2. Click the category you want to edit.
3. Update the name, description, or code.
4. Click Update.

All payments using this category will automatically reflect your changes.

Creating a New Payment Category

1. On the Prices & Categories page, click + Add Payment Category.
2. Enter a name, description, and code.
3. Click Create.

Default Payment Categories

Spark automatically assigns default categories to online payments:

• Enrollment Income – for application fee payments
• Tuition Income – for invoice payments
• Miscellaneous Income – for form payments

You can change these defaults or assign your own custom categories.

To change a default payment category:

1. Go to Billing → Prices & Categories.
2. Scroll to the School-wide Payment Categories section.
3. Select a new category from the dropdown next to each payment type.
4. Click Save.