Managing Submissions

Viewing Form Submissions

Form submissions can be accessed in the following places within your Spark platform:

All Submissions can be found:

• On the Forms → Submissions page
• In the Submissions tab within a specific form

Submissions from Form Requests can also be found:

• In the Request tab within a specific form.
• In the Form Submissions tab within the submitter's student, guardian, or staff profile.

To view the data for a specific submission, locate the submission and click on it. You can choose to view it in Form View or Tabular View.

Submissions can be printed or saved as a PDF, or the submission data can be exported as a CSV.

Managing Form Submissions

Identifying Submitters

Submissions made through a form request—or any form that includes a SubmitterName input—will automatically display the submitter’s name.

If a submission appears as "Anonymous," it means the form was submitted from a public page and the form did not include a SubmitterName input element.

To prevent anonymous submissions, ensure that every form includes the SubmitterName input. This field is automatically included in all form templates and new blank forms.

You can also identify submissions by including key information in the Submission Title. To include form elements in the submission title:

1. Open the form and go to the Builder tab.
2. Edit the relevant field (e.g., Student Name) and check In Submission Title.
3. Save the changes.

Assigning or Changing a Submitter

All form submissions can be assigned to a specific person’s profile in your Spark platform. Once assigned, the submission will appear in that person’s Forms tab.

To assign or change the submitter of a form:

1. Open the form submission.
2. At the top, locate the Submitter section and click the Edit icon.
3. Select the correct submitter from the list.
4. Click Save.

If assigning the submisson to a student, more than one student can be selected.

Submissions received through a form request will automatically be assigned to the submitter. If the form requested was per student, the submission will also be assigned to the student.

Managing Form Requests

You can manage requested form submissions in the Forms → Requests tab:

1. Go to Forms → Form Pages and open the form.
2. Navigate to the Requests tab.
3. Locate the request in the table or within a Request Group.
   • If the form request has been submitted, an indicator will appear next to the request.
   • Request emails can be sent or resent as needed.

Reviewing Submissions

Use the labels "To Review" or "Reviewed" to keep track of which submissions you've reviewed.

To label submissions:

• Individual submissions: Click the three-dot menu next to the form and select a label.
• In bulk: Select the submissions and choose a label from the Actions dropdown at the top of the page.

Exporting Submission Data

Form submissions can be printed, saved as a PDF, or exported as a CSV.

• Print or Save as PDF: Open the submission and click Print. From there, choose your printer or select Save as PDF.
• Export as CSV: Open the form you wish to export and go to the Submissions tab, then click Download CSV at the top of the list.